Managing Speakers for your Event

Finding the right speaker for your event can be challenging. You want someone who can grab the attention of your audience and keep them engaged from start to finish. After you have found your ideal speaker, the next important step is managing the speaker bureau to ensure your event goes smoothly.

First and foremost, it is crucial to establish clear communication with your speaker. Confirm the final details such as date, time, and location and give them a detailed rundown of what you envision for their segment. Be sure to provide the speaker with a clear description of your audience, so they can tailor their content for their audience.

Prioritize the logistics such as transportation, hotel arrangements if necessary, and AV requirements. Ensure the speaker is aware of all the necessary tools and technology needed for their presentation.

Speaker bureau management also includes ensuring the speaker’s fees are taken care of, and all the contractual obligations are fulfilled. It’s essential to build a strong working relationship with the speaker bureau as they can be an excellent resource in selecting the right speaker, negotiating fees and ensuring the contract terms are met.

Lastly, be sure to coordinate with the speaker bureau the necessary steps to promote the speaker’s participation in the event before, during and after. Promoting the event can help build momentum and generate interest and excitement for the speaker’s presentation.

The success of your event relies on many factors, but managing your speaker bureau effectively is crucial in ensuring a smooth and successful event.