Thu. Feb 22nd, 2024

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What Is Mail Merge And How To Use It In Outlook

Do you need to send the same email to many people? Maybe you want to include personalized information, like the recipient’s name or address, in each email. If so, mail merge is the tool for you! Mail merge allows you to create a single email containing all the information you need, and it can be customized for each recipient. Let’s get started!

What should I know about mail merge for Outlook?
MailMerge is a powerful tool that allows you to create emails or other customized documents for each recipient. It can be used for many purposes, including:

· Personalizing messages with the recipient’s name or address

· Sending mass emails in response to customer inquiries or complaints

· Creating personalized sales materials, like flyers, brochures, and catalogs

How do I use mail merge in Outlook?
To use MailMerge in Outlook, follow these steps: 1. Open your email client (such as Outlook) and create a new message.

  1. Add the recipients you want to send the email to in the “To” field of your email message.
  2. Create your document using an email template. This can be a standard document, like a letter or flyer, or an excel spreadsheet you want to send as an attachment.
  3. Add any additional content to your message that isn’t included in the document, such as your name and contact information.
  4. Save the new message as a draft so you can continue working on it later if needed.
  5. When the message is complete and ready for distribution, go to File > Save As from the menu bar at the top of Outlook’s window.
  6. Name the file “mailmerge” (without quotation marks), and save it as a “.docx” file type in a folder where you’ll store all of your template documents.

We hope this information has been useful to you.